Microsoft values you. Microsoft cares for you as an IT professional. Microsoft is offering unlimited archive email storage in the cloud for $3 a month. The third statement is true and actually makes the first two sound slightly less crazy. It’s still somewhat of a secret for now but Microsoft’s cloud based archive for Exchange is a steal.
Whether we like it or not, email remains the lifeblood of corporate communication. Efforts to manage the sprawling growth of mailbox data are often high on an IT Manager’s list and there are a myriad of products on the market designed to safely move your Exchange data into separate indexed and searchable archives. Unfortunately, just about every vendor’s solution available for archiving said data requires a key piece of software to support it: SQL Server.
I never really understood why people would want to take perfectly good email messages, convert them to blobs with a long guid string and add them to a database. Sure you’ve removed it from Exchange and made it searchable, but now you’re managing and maintaining an entirely new database server which becomes irreversibly attached to your once standalone Exchange solution. What if you need to get your mail data out of archive? That’s the first question to ask an email archive vendor. They all give you a six lane highway into the archive but it’s often a dead end or a goat path to get out.
In comes Microsoft with its own solution with the introduction of Exchange 2010 personal archives. It’s a key feature and has given IT Managers a way to control the sprawl by moving data to cheaper storage and implementing retention policies without having to manage an entirely separate database.
But the best part is still somewhat of a secret: You can put as much data as you want in the cloud and managed by Microsoft for $3 a month per user. $3 a month. Unlimited archive storage off of your network and seamlessly managed from your existing on-premises Exchange 2010 server. This is an amazing deal.
What was once called Exchange Hosted Archive and required laborious manual seeding of mail data has been transformed in to Exchange Online Archiving under the Office365 hosted application suite. It requires federation of Active Directory for single sign-on and federation of Exchange for transferring mail which can be challenging to implement. But the benefits are enormous – just set your retention polices and mail is sent securely to the cloud yet still fully accessible from Outlook and OWA. With unlimited cloud based storage you can implement strict on premise quotas and still let your users continue to (ab)use Outlook as their personal filing cabinet. Go ahead, its in the cloud!
Interested? Contact us – we can take the hassle out of implementation, finish on time and on budget with a clear plan of action.